lunduniversity.lu.se

Online booking

Go to https://cloud.timeedit.net/lu/web/lugem1/ and log in with your LUCAT identity and password.

You will be directed to an online booking page. At the top of the page are various ways to filter the premises that you can book and order. Under this field is a list of the premises that you are eligible to book and order. The premises you are entitled to book directly are under their names with no prefix or suffix. Premises you are entitled to order have the prefix "Virt-" in the signature and the suffix "Order" in the name.

Booking: step 1

How to search for premises

Select the date for which you want to book certain premises. Then write the name of premises you want to search for in the "Search" field. The premises you want to book will appear in the search results at the bottom of the page, below the filtering alternatives.

How to filter for premises

You can also filter premises based on a preferred building or type of premises for example. This is done by using the filters in the drop-down menus. Please note that it is not necessary to fill in this information in order to make a booking. These are only filtering options for the premises that you are eligible to book and order.

You can also filter based only on showing premises that are available at a certain time. This is done by marking the box "visa endast lediga" (show only available) premises and writing the time and date that you wish to book. In this case, only the premises that are available at the time you specified for your requested booking will be shown in the list of search results.

How to book premises

To book specific premises, click on the premises you want in the list of search results. A calendar will come up that shows when the premises are booked in the week you selected. Click on the available time in the calendar that you want. Fill in the desired start and finish times and click on OK.

Booking: step 2

A form now comes up for the information required to make a booking.

  • Lokal (Premises, obligatory field) – The premises or multiple premises you wish to book or order. You can book or order multiple premises in the same booking by clicking on + beside the row for premises (Lokal).
  • Kostnadsställe (Cost centre, obligatory field) – The cost centre to which premises to be booked will be assigned.
  • Aktivitet (Activity, obligatory field) – What the premises will be used for, e.g. meeting or thesis defence.
  • Personal (Staff) – The staff member(s) who will act as the booking reference for the booking. You can add more people by clicking on + beside the row for staff (Personal).
  • Konteringssträng (Account string, obligatory field if there is a charge for the premises) – If there is a cost for hiring the premises, it is always to be stated where the premises costs will be assigned. If there is no account string for ordered premises that entail a cost, the order will be declined. No account string is required for booking premises where no fee is charged.
  • Titel (Title) – If you wish to give your booking a title, write it here. The title will then be shown in the web layout view of premises. Please note that the title will also be shown as a premises booking heading for the display showing premises bookings on some of Lund University’s information screens. Ensure that the spelling is correct and that appropriate language is used.
  • Publik kommentar (Public comments) – A long comment shown on most web layout views of premises bookings.
  • Kurskod (Course code) – If you are to order premises for a schedule, the best way is to engage a booker who has system authorisation, so that the booking can be entered in the right schedule in TimeEdit. If you nonetheless are to order premises for a course, write the course code in the course code field. However, the premises will NOT be included in a schedule, but instead will be a free-standing premises booking in TimeEdit.
  • URL (URL) – If you want a web address to be shown in the booking in TimeEdit’s web layout view.
  • Intern (Internal comments) – Comments to the recipient of your order for example. This may include information about the particular lecture hall you want, who is responsible for the booking or any other aspects you want to communicate to the recipient of the order.
  • Kontaktuppgifter (Contact details) – Contact details such as the telephone number and address of the person who has made a specific booking.
  • When you have filled in the booking above, click on "Boka/Beställ" (Order/Book). The premises are now booked or ordered.

How to change a booking

You can only change a booking that you have made yourself. To change a booking, scroll down to the bottom of the booking page and click on the booking you wish to change under "My bookings".

A pop-up window will come up showing your booking. Click on change. You can now adjust the booking texts or cancel your booking.